The notion of digital data has fundamentally and dramatically changed the way businesses handle information, whether in documents, e-mail graphs or tables. The long process of creating information and then painstakingly typing it into the prescribed format has been blissfully eliminated. In a related technology advance, it is possible to gather printed information automatically with HP Teleform OCR Software.
As more and more personal computers arrived in the workplace, information handling was accomplished more rapidly and efficiently. Instead of creating a document, then reproducing the appropriate number of copies and finally distributing it manually which could take days, an electronic mail with attachment could be distributed in almost no time. One remaining complication was all the data already produced in printed format.
While the majority of office workers and businesses looked forward to the anticipated paper free environment, it was not to be. In the working environment, one of the most common and efficient means of getting information from consumers remains the use of a written form. Customers can fill them out a their leisure and in privacy, eliciting better responses.
In addressing this issue, software developers sought the means to automate functions which were being handled by people. The key elements to be addressed aside from the actual software coding were speed, accuracy and reliability. Interestingly, the first thing people worry about is whether a new system can be as good as the manual method, when they are often proven far more accurate than the process when handled exclusively by people.
The advent of optical character recognition was the breakthrough needed. The technology to copy a whole document image was available, but the data within the document could not be automatically extracted for use in databases or other analysis tools. By creating a database of the expected characters and shapes and having the scanned image checked pixel by pixel against the chart, accurate reproduction became possible.
Using these programmed tables of expected font values and comparing scanned document images pixel by pixel allows for accurate replication of whole pages. The output is a digital replica of the original form or other document, including the lines necessary for charts. This however, s not all that is necessary for a good final product, as there are often problems with the original paper form.
To enhance the accuracy of the final product, a series of algorithms is used to correct for specific problems. A very common issue, especially for faxed or photocopied documents or forms is that they are not perfectly aligned on the page. If the printing is skewed on the page, it will not appear in a scan as the font should appear, so an algorithm is needed to correct the alignment.
When all the corrections are anticipated and built into the program, documents can be scanned, put in categories or databases or otherwise handled far more rapidly than a person could achieve. The reduction in manpower, shipping fees and other expenses of storing and handling paper documents represents measurable savings for a company. HP Teleform OCR Software takes the shift to the digital age a step further while reducing cost and workload.
As more and more personal computers arrived in the workplace, information handling was accomplished more rapidly and efficiently. Instead of creating a document, then reproducing the appropriate number of copies and finally distributing it manually which could take days, an electronic mail with attachment could be distributed in almost no time. One remaining complication was all the data already produced in printed format.
While the majority of office workers and businesses looked forward to the anticipated paper free environment, it was not to be. In the working environment, one of the most common and efficient means of getting information from consumers remains the use of a written form. Customers can fill them out a their leisure and in privacy, eliciting better responses.
In addressing this issue, software developers sought the means to automate functions which were being handled by people. The key elements to be addressed aside from the actual software coding were speed, accuracy and reliability. Interestingly, the first thing people worry about is whether a new system can be as good as the manual method, when they are often proven far more accurate than the process when handled exclusively by people.
The advent of optical character recognition was the breakthrough needed. The technology to copy a whole document image was available, but the data within the document could not be automatically extracted for use in databases or other analysis tools. By creating a database of the expected characters and shapes and having the scanned image checked pixel by pixel against the chart, accurate reproduction became possible.
Using these programmed tables of expected font values and comparing scanned document images pixel by pixel allows for accurate replication of whole pages. The output is a digital replica of the original form or other document, including the lines necessary for charts. This however, s not all that is necessary for a good final product, as there are often problems with the original paper form.
To enhance the accuracy of the final product, a series of algorithms is used to correct for specific problems. A very common issue, especially for faxed or photocopied documents or forms is that they are not perfectly aligned on the page. If the printing is skewed on the page, it will not appear in a scan as the font should appear, so an algorithm is needed to correct the alignment.
When all the corrections are anticipated and built into the program, documents can be scanned, put in categories or databases or otherwise handled far more rapidly than a person could achieve. The reduction in manpower, shipping fees and other expenses of storing and handling paper documents represents measurable savings for a company. HP Teleform OCR Software takes the shift to the digital age a step further while reducing cost and workload.
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